This also assumes you know the ending balance from the most recent reconciliation. You can create a journal to write off the amount of your outstanding transactions in QuickBooks. However, you’ll need to consult your accountant first before trying out this option to ensure if this is the best practice for your business.

From there, you can see all cheques that were recorded. I have entered the Trial Balance from the old system in the new system (QBO) on the last day of the fiscal year. When reconciling click on all the checks and the j.e. There are ways on how we can void the check, ALD40. I also suggest getting in touch with your accountant so you will be guided on how to handle this kind of situation. All the resources that you need to know about the whole process are provided by my colleague’s above.

How do I write off old outstanding checks?

Voiding the original check is all you need to do. The expense account from the original check will be decreased in the current year. That is necessary because you recognized an expense in the prior year that turned out to not be a real expense, so we recognize the correction on this year’s books. If the check did not pay an invoice and you want to re-issue the check, then simply enter a new check just like the original but with today’s date. The negative expense from the void will be offset by the expense from the new check and there will be no change to your current expenses. Let’s talk about the payroll check first because Sage 50 makes this very easy.

  • Someone on our team will connect you with a financial professional in our network holding the correct designation and expertise.
  • I am also wondering how to handle uncleared cheques from the prior fiscal year and old accounting system.
  • Therefore, if you void checks in Sage, it will appear on your account but the amount will be shown as zero.
  • Banking transactions (mostly cheques/wire payments and some sales deposits) were posted via general journal entries to enter some Oct2019 and Nov2019 transactions.

I’d also suggest seeking professional help from your accountant on what’s the best way to handle this situation. Thanks for pointing this out and I appreciate you for sharing your insights about creating journal entries in QuickBooks Desktop. Can you tell us if you’re using QBO or the Desktop version? We’re asking these questions to make sure that we give you the right information to sort this out.

How to handle Stale checks from prior financial years

Please note – the transaction can only be recorded as of the beginning of the current Fiscal Year. Begin by reviewing your opening and beginning balances. Ensure your opening and beginning balances are correct.

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While QuickBooks Online doesn’t automatically create a Journal Entry, you can still manually create a Journal Entry to zero out the voided check as an alternative. I have more guides and pointers to show you if you need more help with the reconciliation process. I’m also open to other questions about QuickBooks Online. Before doing the steps, I’d also recommend seeking professional advice from your accountant about this. They’ll be able to provide an option that suits your company setup.

responses to “Adding Uncleared Checks & Deposits from prior years”

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That will fill in the amounts and/or quantities from the invoice. This entry will affect your general ledger in the current year, but again that is needed as a correction to the prior year expenses. Using Current Other Liability was recommended above in voiding a check from a prior period to offset amounts without affecting the expense from the previous period. Then, creating a bank deposit or journal entry affects the bank and Accounts payable accounts. That said, it might cause changes on the 1099 data since it was already issued last year.


This may eliminate the accounting entries and the need to report and remit the outstanding check amounts to your state government years later. I see the bank statement for Dec 2018, shows $1,200 for bank balance, and I also know I have two uncashed 2018 checks to enter, $100 each. So I make a  deposit as $1,200 from Equity dated Jan 1, 2019.

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